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How to enter a Budget on a Project and show Budgets to Actuals

Updated: Oct 16, 2023

Tip of the Day: In Microsoft D365 Finance and Supply Change (D365 F&SC), in Project Management and Accounting, have you ever wondered how to enter a budget and then see budgets to actuals?


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Learn how to:


Enter Original Budget


Enter the following:

Original Budget = OB

Remaining Budget = RB

In the Revenue section

Transaction Type = Item

Category = SO

Original Budget = Enter the Customer PO amount


In the Revenue section, add a ITEM = SO

Click on Workflow > Submit



Budget to Actuals

After posting the Project Invoice, you can see the budget to actuals by going here. . .




Enter Revised Budget



Click New Revision

Note: To see the previous revisions, click Revisions.



Enter the following:

In the Revenue section

Revision Amount = Enter the Customer PO amount

Note: To reduce the budget enter a negative amount.

Click on Workflow > Submit




Budget to Actuals

After posting the Project Invoice, you can see the budget to actuals by going here. . .




Exceeding Budget Amount Warring


When posting the Project Invoice, if the invoiced amount is exceeding the budget amount, the user will receive this warring message.



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